Administrative Assistant (G-6) – UN-Habitat Nairobi (Apply by Aug 14, 2025).The United Nations Human Settlements Programme (UN-Habitat) is hiring an Administrative Assistant (G-6) in Nairobi, Kenya. This one-year renewable position offers a competitive UN salary and benefits package for candidates with 7+ years of administrative experience (5+ with a degree). The role supports human resources, finance, and contract administration for UN-Habitat’s External Relations, Strategy, Knowledge, and Innovation Division (ERSKI). Fluency in English required; French desirable. Apply by August 14, 2025.
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Background & Job Description
About UN-Habitat
UN-Habitat is the UN’s lead agency for sustainable urbanization, working to:
✔ Implement the New Urban Agenda
✔ Advance SDG 11 (Sustainable Cities and Communities)
✔ Promote inclusive, resilient urban development
Division & Role Overview
The External Relations, Strategy, Knowledge, and Innovation Division (ERSKI) drives UN-Habitat’s strategic partnerships, policy advocacy, and innovation initiatives. The Administrative Assistant will:
- Support HR, finance, and procurement for the division
- Ensure compliance with UN rules and procedures
- Coordinate logistics for meetings, travel, and contracts
Administrative Assistant (G-6) – UN-Habitat Nairobi (Apply by Aug 14, 2025)
Tasks & Responsibilities
1. Human Resources Management
✔ Process recruitment, promotions, and separations for staff/consultants
✔ Advise on staff entitlements, rules, and regulations
✔ Maintain job opening files and staffing tables
2. Budget & Finance
✔ Assist in budget preparation and monitoring
✔ Track expenditures vs. approved budgets
✔ Prepare financial reports and variance analyses
3. General Administration
✔ Draft official correspondence and reports
✔ Organize meetings, conferences, and travel
✔ Supervise junior administrative staff
4. Contract Administration
✔ Manage outsourced service contracts
✔ Verify vendor invoices and process payments
✔ Issue UN access permits (grounds passes, parking, etc.)
5. Data & Knowledge Management
✔ Analyze administrative data for decision-making
✔ Update web content and informational materials
Qualifications
Education
✅ Required:
- High school diploma or equivalent
✅ Preferred: - University degree (reduces experience requirement to 5 years)
Work Experience
✔ 7+ years in administration, HR, or finance (5+ with a degree)
✔ Experience with ERP systems (e.g., SAP, Umoja)
✔ Desirable:
- 2+ years in the UN or similar international organization
- HR/recruitment experience
- Contract administration
- Data analytics
Languages
✅ Fluent English (mandatory)
✅ French or other UN languages (advantageous)
Key Competencies
✔ Professionalism – Knowledge of UN administrative rules
✔ Teamwork – Collaborative and supportive
✔ Planning & Organizing – Manages multiple priorities
Additional Information
Contract Details
📌 Grade: G-6
📌 Duty Station: Nairobi, Kenya
📌 Duration: 1 year (renewable)
📌 Deadline: August 14, 2025
Application Process
- Apply online via Inspira
- Ensure all fields are complete (incomplete applications rejected)
- No fees required – Beware of scams
UN Employment Policies
🌍 Gender equality priority (women strongly encouraged to apply)
♿ Reasonable accommodation for persons with disabilities
🔍 Background checks for selected candidates
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