The International Maritime Organization (IMO) Is Hiring an Administrative Assistant for 2026 | Earn £36,143 Net Per Annum
The International Maritime Organization (IMO) is hiring an Administrative Assistant for 2026 with a net annual salary of £36,143. This opportunity is open to qualified candidates seeking to work with a specialized United Nations agency at the heart of global maritime governance. The role offers professional exposure to international administration, organizational coordination, and global public service within a highly respected multilateral institution. This article is published for informational and job-advertising purposes only and does not represent affiliation with the International Maritime Organization.
Background & Job Description
The International Maritime Organization (IMO) is a specialized agency of the United Nations responsible for regulating international shipping. IMO’s work ensures that global maritime transport is safe, secure, environmentally sound, efficient, and sustainable. With 175 Member States and three Associate Members, IMO plays a central role in shaping global maritime policies and standards.
To support its expanding administrative and operational activities, the IMO is recruiting a qualified Administrative Assistant for the 2026 recruitment cycle. This role provides vital administrative, clerical, and coordination support to IMO departments, contributing directly to the effective functioning of international maritime governance.
The Administrative Assistant position is ideal for individuals with strong organizational skills, attention to detail, and experience in administrative support within international, governmental, or corporate environments.
Position Overview
- Organization: International Maritime Organization (IMO)
- Job Title: Administrative Assistant
- Contract Type: Fixed-term (subject to renewal)
- Duty Station: IMO Headquarters (London, United Kingdom)
- Grade Level: General Service category
- Salary: £36,143 net per annum (tax-free, subject to UN conditions)
- Start Date: 2026
- Application Deadline: As indicated on the official IMO careers portal
Role Purpose
The Administrative Assistant provides essential administrative and operational support to IMO departments and senior staff. The role ensures smooth office operations, efficient documentation management, accurate record-keeping, and effective communication within the organization.
Administrative Assistants at IMO play a key role in maintaining the professionalism, efficiency, and integrity of the organization’s internal processes.
Key Duties and Responsibilities
Administrative Support
- Provide day-to-day administrative assistance to assigned units
- Manage correspondence, emails, and official communications
- Prepare, format, and process documents, reports, and memoranda
- Maintain filing systems and records in accordance with IMO standards
Office Coordination
- Schedule meetings, appointments, and official events
- Prepare meeting agendas, background materials, and minutes
- Coordinate logistical arrangements for conferences and workshops
- Support visiting delegations and international participants
Data & Information Management
- Enter, update, and maintain administrative data and databases
- Track workflows, deadlines, and administrative actions
- Ensure accuracy and confidentiality of official information
- Assist with document archiving and retrieval
Financial & Procurement Support
- Assist with processing invoices and payment requests
- Support procurement and administrative transactions
- Maintain expense records and supporting documentation
- Liaise with finance and administrative services units
Communication & Coordination
- Act as a liaison between departments and external stakeholders
- Respond professionally to inquiries from Member States and partners
- Support internal coordination across IMO divisions
- Promote effective information flow within the organization
Qualifications (Education and Certification)
Educational Requirements
- Completion of secondary education is required
- Post-secondary education in:
- Business Administration
- Office Management
- Public Administration
- International Relations
- Or a related field is an advantage
Professional Training (Asset)
- Administrative or secretarial certification
- Training in records management or office systems
- UN or international organization administrative training
Qualifications (Experience)
Candidates are typically expected to have:
- At least 2–5 years of relevant administrative experience
- Experience in:
- Office administration
- Secretariat or clerical support
- Records and documentation management
- Previous experience working with:
- International organizations
- Government institutions
- Multinational corporations
- Experience in a UN or multilateral environment is an advantage
Skills & Competencies
Successful candidates demonstrate:
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Ability to manage multiple tasks under pressure
- Strong interpersonal and communication skills
- Professional discretion and confidentiality
- Ability to work independently and as part of a team
Technical Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with document management systems
- Ability to use databases and administrative software
- Familiarity with virtual meeting tools and office technologies
Languages
- English: Fluency required
- French: Strong advantage
- Knowledge of additional UN languages is considered an asset
Salary & Benefits
Salary
- £36,143 net per annum
- Tax-free under UN employment conditions
- Paid in accordance with IMO salary scales
Benefits
- International civil service benefits
- Pension and social security provisions
- Annual leave and official holidays
- Health insurance coverage
- Professional development opportunities
Why Work at the International Maritime Organization?
- Join a respected UN specialized agency
- Contribute to global maritime safety and sustainability
- Gain international public service experience
- Work in a diverse, multicultural environment
- Benefit from stable employment and competitive compensation
Work Environment
IMO promotes:
- Diversity and inclusion
- Equal opportunity employment
- Gender balance
- Professional integrity and transparency
Staff members work in a collaborative environment that values professionalism, accountability, and global cooperation.
How to Apply
All applications must be submitted through the official IMO careers portal.
Application steps include:
- Create or log into an IMO recruitment account
- Complete the online application form
- Upload required documents:
- CV
- Cover letter
- Supporting certificates (if required)
Only shortlisted candidates will be contacted.
Important Disclaimer
This job post is published strictly for informational and job-advertising purposes only.
This website is not affiliated with the International Maritime Organization (IMO).
All recruitment decisions, salaries, and employment conditions are determined solely by IMO.
The IMO does not charge any fees at any stage of the recruitment process.
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