UN Administrative Assistant Position 2026 — Earn $35,000–$55,000 USD with the United Nations Development Programme (UNDP).
This UN Administrative Assistant role for 2026 offers qualified professionals the opportunity to earn a competitive $35,000–$55,000 USD annual salary while supporting critical development programmes at UNDP. Open to candidates seeking a stable and respected UN career, this position plays a vital role in administrative coordination, office operations, and programme support within one of the United Nations’ most influential development agencies.
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Background & Job Description
About UNDP
United Nations Development Programme (UNDP) is the United Nations’ global development network, working in nearly 170 countries and territories to eradicate poverty, reduce inequality, and help countries build sustainable, inclusive, and resilient futures. UNDP plays a leading role in advancing the Sustainable Development Goals (SDGs) through policy advice, technical assistance, capacity building, and partnerships.
UNDP’s work spans a wide range of thematic areas, including:
- Poverty reduction and inclusive economic growth
- Democratic governance and rule of law
- Climate change, energy, and environmental sustainability
- Crisis prevention, recovery, and resilience
- Gender equality and social inclusion
- Digital transformation and innovation
To deliver these complex programmes effectively, UNDP relies heavily on strong administrative and operational support structures. Administrative Assistants are therefore essential to the smooth functioning of UNDP offices and projects worldwide.
Overview of the UN Administrative Assistant Position (2026)
For 2026, UNDP is recruiting Administrative Assistants to support its country offices, regional hubs, and project teams. This position is typically offered under General Service (GS) or National Personnel Services Agreement (NPSA) contract modalities, depending on the duty station.
The Administrative Assistant provides day-to-day administrative, clerical, and coordination support, ensuring that office operations run efficiently and in compliance with UNDP rules and procedures. While often considered an entry-to-mid-level role, this position offers strong career stability, exposure to UN operations, and opportunities for professional growth within the UN system.
Purpose of the Role
The primary purpose of the UN Administrative Assistant role is to:
- Ensure efficient administrative operations
- Support programme and operations teams
- Maintain accurate records and documentation
- Facilitate coordination and communication within the office
By handling these essential functions, the Administrative Assistant enables technical and programme staff to focus on delivering development results.
Tasks
The specific duties of a UNDP Administrative Assistant may vary by office and programme. However, common responsibilities generally include the following:
Administrative & Clerical Support
- Providing general administrative assistance to UNDP staff and project teams
- Drafting and formatting correspondence, memos, and reports
- Managing office calendars, meeting schedules, and appointments
- Preparing meeting agendas and taking minutes
- Handling incoming and outgoing correspondence
Office Operations & Coordination
- Supporting day-to-day office operations and logistics
- Coordinating travel arrangements and accommodation for staff and consultants
- Assisting with organization of meetings, workshops, and events
- Liaising with vendors, service providers, and internal units
Records & Documentation Management
- Maintaining electronic and physical filing systems
- Ensuring proper record-keeping in line with UNDP policies
- Updating databases and tracking administrative information
- Supporting document archiving and retrieval
Support to Finance, HR & Procurement Units
- Assisting with basic finance and administrative transactions
- Supporting procurement and inventory tracking
- Assisting with onboarding and administrative support for new staff
- Coordinating with HR and operations teams on routine tasks
Communication & Coordination
- Acting as a focal point for administrative inquiries
- Supporting communication between programme, operations, and management teams
- Ensuring timely follow-up on administrative actions
All tasks are performed in line with UNDP’s internal rules, ethical standards, and accountability frameworks.
UN Administrative Assistant Position 2026 — Earn $35,000–$55,000 USD with the United Nations Development Programme (UNDP).
Qualifications
Education and Certification
Candidates for the UN Administrative Assistant role typically meet one of the following criteria:
- Secondary education (high school diploma) combined with relevant professional experience, or
- A Bachelor’s degree in:
- Business Administration
- Public Administration
- Management
- Office Administration
- International Relations
- Or a related field
Additional training or certification in office management, administration, or secretarial studies is considered an asset but is not always mandatory.
Experience
Successful candidates usually demonstrate:
- 2–5 years of relevant administrative or clerical experience, depending on the contract level
- Experience working in an office environment with multiple stakeholders
- Familiarity with administrative procedures and record-keeping
- Prior experience in international organizations, NGOs, government offices, or donor-funded projects is an advantage
- Experience working in multicultural or international environments is highly valued
Core Skills & Competencies
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Good written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
- Proficiency in standard office software (word processing, spreadsheets, email)
- Professional discretion and confidentiality
- Ability to work independently and as part of a team
Language requirements vary by duty station, but English is commonly required, with additional languages considered an asset.
Additional Information
Contract Type
- General Service (GS) or National Personnel Services Agreement (NPSA)
- Fixed-term contract, with possible extensions subject to performance and funding
Location
- UNDP country offices, regional hubs, or project locations
- Location varies by vacancy
Salary Range
- USD $35,000–$55,000 per year (indicative)
- Actual salary depends on duty station, contract modality, and local salary scales
Benefits
- Paid annual and sick leave
- Health insurance coverage
- Pension or social security contributions (contract-dependent)
- Access to UNDP learning and development resources
Work Environment
- Professional, multicultural UN workplace
- Commitment to diversity, equity, and inclusion
UNDP is an equal opportunity employer. This post is advertised independently and does not represent UNDP.
Summary Table
| Category | Details |
|---|---|
| Organization | UNDP |
| Position | Administrative Assistant |
| Year | 2026 |
| Contract Type | GS / NPSA |
| Location | Varies by duty station |
| Salary Range | $35,000–$55,000 USD |
| Experience Level | Entry to Mid-Level |
| Sector | International Development |
| Work Environment | Multicultural UN Office |
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